Dealing with paper clutter, endless office supplies and random bits of junk can leave you feeling overwhelmed and distracted. What’s the best way to boost your productivity and mood? By organising your office. Getting your office in order can seem like a monumental task. However, with our clever office organising ideas, you’ll be able to sort out your office workspace quickly and efficiently. Ready to get started? Follow these expert tips to create a more organised and productive office space.
How to Organise Your Office
Office organisation starts here! With these handy office organisation ideas, you’ll have your office space looking clean and tidy within no time.
1. Use Magazine Holders to Stay Organised
Sort through any piles of paper and place any shared office literature in a magazine holder. This is a great way to reduce visual clutter. An organised desk not only helps in reducing visual clutter but also enhances workspace functionality by making it easier to find and use office resources.
2. Get A Filing Cabinet to Store Unwanted Files or Folders
Keep as much clutter off the floor as possible. That means investing in filing cabinets to store files or folders – particularly important archives or HR and health and safety documentation. Implement an alphabetical or numerical filing system to keep your documents organised. This will ensure you can find files quickly and easily, without having to search for hours.
3. Clear Out Unwanted Items
Effective office organisation can’t begin until you’ve cleared clutter or junk that’s piling up around the office. Limiting and organizing personal items can create a more productive and decluttered workspace. A clear, tidy office will improve employee motivation and productivity levels. Remove any surplus or unwanted office items, place things in their original home and discard any litter.
If you have items that you’d like to get out of the way, but you might need in the future, check out our commercial storage guide to see if business storage could be a suitable solution.
4. Keep The Most Used Office Items Easily Accessible
A great organisational tip is to keep the most used items in the easiest location for staff to find and use them. Anything employees use regularly, such as a shredder, printer and office supplies should be stationed where they can easily reach them. If necessary, add labels reminding employees to keep these areas tidy after use.
5. Shred Unwanted Paper Documents Regularly
Try to get employees into the habit of shredding unwanted paper items regularly. This will prevent piles of paper from mounting up on desks – particularly important if you handle any confidential documentation. If your office handles important contracts that are signed, make sure employees are told to file these away as soon as possible so they can be easily located.
If you choose to keep any documents containing sensitive data on your business premises, you need to make sure that you’re up to speed with the best practices for storing and transporting these documents. Check out our guide to protecting data during an office move! Additionally, it is crucial to keep documents and information up to date to maintain relevance and compliance with current regulations.
6. Create A Digital System
More companies are now using digital databases to store all of their paperwork. Using cloud storage rather than cabinets and cupboards gives you extra space in your physical office. If you do have paper documents, scan them immediately and then file them away. This regular task could be assigned to a junior office clerk or administrative assistant. Additionally, utilizing various types of storage solutions, such as stylish storage boxes and drawer cabinets, can help reduce clutter and improve efficiency.
7. Keep Cords Tidy
Electric cables and cords can easily become tangled, especially when you’re in an office with multiple workstations. Implement using cable ties and cord covers for an easy and inexpensive way of keeping your cables tidy. It’ll also prevent any mishaps or accidents happening to have these tidied away properly. Additionally, consider utilizing vertical space by adding wall-mounted shelves to keep your desk organized and visually appealing.
Pro tip: Create a Charging Station
If your office uses multiple devices like laptops, tablets and phones, creating a dedicated charging station can keep things tidy. Use a small tray or drawer to store charging cables and devices. This avoids a mess of cords on your desk and ensures everything is powered up and ready to go.
8. Give Everything A Label
Labelling items helps employees to know where everything is. Additionally, it also makes it easy for people to put things back. Purchasing a label maker is a good investment and it doesn’t take much time at all to label office supplies.
9. Create Work Zones
Establishing work zones helps to keep your office flowing. Have a zone for workstations, a zone for printers and scanners, as well as a separate space for filing cabinets, office supplies and any other means of storage.
Utilising available free wall space can also maximise productivity in the office.
10. Organise Paper Trays
Create separate and clear trays for incoming documents, outgoing mail and important items that need attention asap. A high functional system like this is effective in a busy office environment if you still use paper documents.
11. Use Mason Jars for Small Items
Pins, paper clips, staples, bits of blue tac and other small objects can easily become lost or scattered around the office. To keep them together, purchase mason jars specifically for storing bits and bobs. You can place one regularly throughout the office to encourage staff to add their odds and ends. Once a month, empty these small objects back into the stationery cupboard.
12. Encourage Staff To Organise Desk Drawers
Desk drawers are easily cluttered, especially if you tend to throw anything in there to keep your main space tidy. Encourage staff to declutter their workspaces and clean out their drawers at least once per month. Only keeping designated items within their drawers and placing anything they don’t need in their designated storage place. Consider using drawer dividers to separate small office items like pens, USB drives, or sticky tabs. This keeps drawers functional and stops things from sliding around, and prevent office stationery from getting lost for months on end!
13. Provide A Sticky Note Pad For Each Desk
Sticky notes are great for jotting down reminders, such as important appointments or tasks. Provide new employees with a sticky note pad for their workstations to keep notes. They can then stick any important notes to their monitor, ready to tackle when they need to.
14. Keep A Small Bin By Desks
One of the best organisation ideas is to keep a small bin or trash can by each desk. Having a trash can helps employees to keep unwanted bits of junk off their desks. They’ll be able to work more effectively as they’ll be less distracted by paper clutter or food wrappers. What’s more, their desks will make a better impression for any visitors to the office.
15. Add a Bulletin Board or Whiteboard for Visual Reminders
A bulletin board or wall-mounted whiteboard is a great way to keep everyone on the same page. Use it to display weekly to-do lists, project deadlines or motivational quotes. This visual reminder helps staff stay organised and focused on their tasks, while also reducing the need for sticky notes to pile up on desks. For home offices, this can also double as a personal task board to manage work-life balance.
16. Incorporate Storage Boxes into Your Office
Storage boxes are ideal for keeping all sorts of office supplies in them. You can store notebooks, files, stationery items and more. Even if you have a storage cupboard, organising items into different storage boxes and placing clear labels on them helps to keep all your office items in places where they can be easily found and returned.
16. Get External Storage Space
Office organisation can be tricky if you don’t have adequate storage space. One way to get around this is to use off-site storage space. Storing old documents in a storage facility gives you extra space in your office for other things. As long as you keep your items in a temperature-controlled facility, away from potential water damage and pests, you can be confident that your office belongings won’t become damaged during storage.
Organising Your Office Is Easy With Removal & Storage Experts Facilities!
These office organisation tips work just as well for a home office as they do in a corporate setting. Whether you’re managing a small workspace in your living room or have a dedicated room for work, keeping your home office organised will help you stay focused and maintain productivity throughout the day.
Office organisation doesn’t need to be a stressful task. Here at Removal & Storage Experts, we specialise in office relocations. We can help you put your unused items into storage quickly and efficiently. Our business storage facilities are safe and secure. We’ll even collect your items for you and return them when you need them back. Get in touch today for a free quote.
For more office relocation tips, check out our guide!
