Moving is relatively cheap and easy when all you have to relocate are some workstations and a filing cabinet. Hotel removals, on the other hand, can be considerably more challenging and costly. Not only do you have to deal with greater quantities of furniture and higher square footage, but also tougher logistics. To make matters worse, if you don’t establish a brand presence in your new area, even the slickest of logistics can’t save you. This is a time to focus on your business continuity and marketing, so don’t hesitate to lean on commercial hotel moving services to deal with the rest. Here are a few tips to tease the bumps out of your relocation.
Create an Inventory
Relocation and chaos often go hand in hand if not planned out carefully. Proper preparation is your only way out of the confusion. Asset auditing is time-consuming, but sometimes you have to take time to save time. An IT asset audit and a room-by-room stock audit will help you stay organised and on top of what you have and what needs moving where. If you’re using a hotel removals company, this will provide them with all the information needed to handle an intelligent move. More importantly, it will protect you from losses and breakages.
Create a Label System
If you’ve ever moved house without itemising your boxes, you already know the importance of labelling systems, but your hotel move will require an upgrade on your scribble-on-the-side-of-a-box solution. Colour coding can be particularly helpful to distinguish between departments, hotel rooms, IT equipment, and communal spaces. Use that code to label your new hotel so that your movers know exactly where everything belongs when it’s time to unpack.
You’ll need instant access to general business licenses, permits, alcohol licenses, etc, so create copies and add urgency labels. Workplace management software will make it easier for you to capture your inventory.
Disassembly and Packing
Disassembly and packing are two of the most time-consuming components of your move, but fortunately, you can outsource both tasks. Whether you’re using your own staff or hiring a removals specialists, it’s best to assign team leaders to supervise their own departments.
Packing is an art, and the materials involved have become remarkably good at protecting your assets from breakage – as long as you use the right materials. If you’re unsure what you need to pack up your assets adequately for a seamless move, experts removals specialists can help advise you on what you’ll require.
Transporting Your Items
Arrange a vehicle adequate to transport your equipment on moving day. Once your items have arrived at the other end, it’s a good idea to have staff on hand at your new location to supervise the unpacking process. Think in advance about parking and permits that may be needed – as this can cause headaches when left to the last minute. A good commercial removals company will be able to arrange vehicles and permits, plus transport your items safely on moving day.
Short and Long-Term Storage
Whether you’re looking for a short stop-gap storage solution to help you transition to your new space, or you’re looking for a more permanent storage solution for document archives, excess furniture etc, there are many commercial storage solutions out there. Some hotels use relocation as an opportunity to update their decor and IT systems, placing retired assets into storage while they plan how to sell on.
Unpacking and Reassembly
The average relocation takes three to 12 months, and unpacking can be a time-consuming activity. Hiring extra pairs of hands to help with unpacking and reassembling furniture can be a good solution to speed up this process and get your assets back into full working order. A good inventory and labelling system will help make sure equipment ends up in the right space and then simply requires putting together. Alternatively, if it’s an option for your hotel, you can stagger your move, using a temporary storage solution to store equipment and assets in the transitionary phase.
Once your assets are stored away, unpacked or in full use again, as planned, your team can begin to settle into your new hotel space and productivity can get back to full speed.
We Provide a Full-Service Removal and Storage Solution for Hotels
Moving costs are as steep as logistics strategies are complicated, especially if you handle your relocation yourself. Hiring a professional team can remove this burden, allowing you to focus on keeping business running smoothly. We cover every aspect of the moving process, from transportation to packing and reassembly, and we also offer temporary and long-term storage solutions. Get in touch for a free quote today.