Completing an office move is an overwhelming task. Not only do you have furniture and equipment to move, but you also need to let people know about a change of business address. Changing company address keeps your business uninterrupted despite an office move. To help update your business address, we’ve compiled a helpful business change of address checklist.
Business Change of Address Checklist
To change a business address doesn’t need to be a complex task. With this handy checklist, notify the right people and ensure your office relocation goes smoothly.
1. Notify Your Clients and Customers
Your first step should be to inform your clients and customers of your new registered address. Do this at least one month before you relocate your business to allow for plenty of time. You can provide your new contact information via letter or by email. Ensure you also provide a map of your new address so that your clients and customers can easily find you. It’s also a good idea to update your address on your website and social media.
Additionally, you should also inform your clients and customers if you’re going to be closed for the move or if you’re limiting your opening hours. To make the transition as seamless as possible and avoid interruption to your business, keep your clients informed during the process.
2. Inform Your Banks and Insurance Company
Make sure you update your contact details with your bank, credit card companies and insurance provider. It’s best to inform these companies as early as possible, before moving day. Your business accounts will need updating, as will Companies House or your tax office. Remember to notify your accountant too. Your insurance company will provide you with a quote for your new building to ensure you have the best insurance for your business.
3. Alter Your Incoming Phone Line
Update any incoming phone line answering machines to notify people of your business move. State your new business address and phone numbers, the date you are moving, as well as any changes to the services you provide. Ensure that all employees also update their answering machines with this information. Alongside this, you should also update your marketing materials with your new contact details. This is important for notifying people who aren’t in your contact database.
4. Change Your Email Signature
All company email signatures should be altered with your updated with your new address and company details. Make sure your employees also send out emails to people who may not be in your company database.
5. Notify Utility Companies
Your phone provider should be the first person you contact in this category. You’ll want your phone lines to stay open during your business move. Let your phone company know your moving date and ask for your new phone lines to be installed before that day. Your phone system will then be up and running for staff and clients to use. You can also ask your phone provider to set up a call forwarding service for all your phone numbers. Remember to update any business directories where your contact details are stored.
Other utility providers to contact include your internet provider, water company and electricity provider. This will prevent you from overpaying, especially if a new business is moving into your old address.
6. Inform Your Local Council
Your local council will need to be contacted for business rate reasons. You may end up paying more or fewer business rates depending on the location you’re moving to. You’ll be sent details of your new rate when you inform the council.
7. Stamp Outgoing Post
Stamp all your outgoing mail with a ‘change of address’ stamp. You can purchase these from craft stores, Etsy or other office supply shops. You can also stamp your updated letterheads to make people aware of your new address. You won’t need to do this step until your business move is complete. However, this informs people of your new contact details, particularly if online databases have yet to be updated.
8. Contact the Post Office
If you use the post office for collecting mail, then you’ll need to notify them of your new business address. You’ll also need to inform any couriers you use too. Also, arrange a mail redirect so any post will be forwarded to your new address. It’s best to do this for a few months so that any important post is accounted for.
Removals & Storage Experts Are On-Hand to Assist With Your Business Move
Need a hand finding storage or moving your commercial business? At Removals & Storage Experts, we are one of the most experienced business removals and storage companies. We offer highly secure storage facilities to keep your goods secure until you need them. We can also assist you in moving your items to and from storage, providing a flexible approach when you need it. Get in touch for a free no-obligation quote today.
